Scenario 1: 

If a Director or Authorised Preparer adds a New Shareholding as a past record with a date, Then, edits the existing shareholding entry (Notice of Change) and enters it as a past record without a date, the system will ignore the entry. Therefore, it will not be reflected in the Year-End Disclosure. 

Important Note: If the Director or Authorised Preparer edits the same existing shareholding (Notice of Change) and enters it as a past record but with a date, the system will treat all the edits (without date) as the same date as the edit with a date.

For example, the Financial Start Date is 1 April 2019 and the Financial End Date is 31 March 2020. 

1) A Director or Authorised Preparer adds a new shareholding as a past record with a date of 1 April 2019. At this moment the Balance as of 1 April 2019 is 3000 and the Balance as of 31 March 2020 is 3000.


2) Then, the Director or Authorised Preparer edits the existing shareholding entry (Notice of Change), and enters it as a past record but without a date (eg. +1000 units). 


At this moment the balance as at 1 April 2019 (Financial Year Start) is still 3000 and the balance as at 31 March 2020 is also 3000. As the system will ignore the shareholdings entry without a date. 


3) When the Director or Authorised Preparer edits the same existing shareholding entry (Notice of Change) again and enters it as a past record with a date of 1 Jan 2020 (eg. +2000 units). 


At this moment, the balance as of 1 April 2019 still reflects as 3000, and the balance as of 31 March 2020 will now reflect as 6000. The system will treat all the edited entries (WITHOUT date) as the same date as the edited entry with a date (eg.1000 units + 2000 units).



Scenario 2: 


If a Director or Authorised Preparer adds a New Shareholding as a past record without a date, the system will always treat the securities held as the opening balance in the Year End Disclosure. 


When the Director or Authorised Preparer edits the existing shareholding entry (Notice of Change) and enters it as a past record without a date, the system will add on the changes to the opening balance in the Year End Disclosure.


If the Director or Authorised Preparer edits the same existing shareholding (Notice of Change) and enters it as a past record but with a date (during the financial year), the system will treat the securities held as the closing balance in the Year End Disclosure. 


For example, the Financial Start Date is 1 April 2019 and the Financial End Date is 31 March 2020. 


1) A Director or Authorised Preparer adds a new shareholding as a past record without a date. At this moment, the balance as of 1 April 2019 is 3000 and the balance as of 31 March 2020 is 3000.


2) Then, the Director or Authorised Preparer edits the existing shareholding entry (Notice of Change) and enters it as a past record but without a date (eg. +1000 units). 


At this moment the balance as at 1 April 2019 (Financial Year Start) will become 4000 and the balance as at 31 March 2020 is also 4000. As the system will add on the changes to the opening balance in the Year End Disclosure (e.g., 3000 units + 1000 units). 


3) When the Director or Authorised Preparer edits the same existing shareholding entry (Notice of Change) again and enters it as a past record with a date of 1 Jan 2020 (eg. +2000 units). 


At this moment, the balance as of 1 April 2019 still reflects as 4000, and the balance as of 31 March 2020 will now reflect as 6000. 

 



If you have any queries, please reach out to our Customer Experience Team at support@board.vision or +65 69097100 and we will be happy to help.   


Our hotline operating hours are from Mondays to Fridays 9:00 AM to 6:00 PM SGT (excluding public holidays).