Previously, Administrators had two options, whether to add an Alternate Director’s appointment as a new or past record in the Register of Directors.
When the Administrator added an Alternate Director’s appointment as a new record and confirmed the appointment date, it would be auto-populated in his/her Director's Disclosure Section 156 with a Pending Circulation status. In this case, the Director or his/her Authorised Preparer was then required to circulate the appointment for Section 156.
On the other hand, when the Administrator added a Alternate Director’s appointment as a past record and confirmed the appointment date, it would be auto-populated in his/her Director's Disclosure Section 156 with a Not Circulable status, indicating that no circulation was required.
Now, this new enhancement provides the Administrator the capability to select three types of Director’s Disclosure circulation status when confirming, editing, or ceasing an Alternate Director's appointment in the Register of Directors.
Below is a comparison of the previous and current designs for your reference.
1) When Administrators confirm the date of appointment for a record with a 'Pending' status.
| Previous Design - The Confirmation pop-up screen did not include a dropdown menu for the circulation status.
If the Administrator had entered the Alternate Director’s appointment as a new record, the appointment would be updated with a Pending Circulation status and circulation was required. If the Administrator had entered the Alternate Director’s appointment as a past record, the appointment would be updated with a Not Circulable status, and no circulation was required. |  |
| Current Design - We have added a dropdown menu on the Confirm Register pop-up screen when the Administrators click on the Confirm Date of Appointment button.
Administrators are able to select from the options provided: 1. Yes, it requires circulation. 2. No, it does not require circulation. 3. No, it's already circulated. |  |
2) When Administrators edit a record with a 'Confirmed' status.
| Previous Design - Administrators could select/deselect the ‘Past Record’ checkbox at the bottom of the Register of Directors pop-up screen. Administrators only had two options, whether to confirm an Alternate Director’s appointment as a new or past record. |  |
| Current Design - We have added a Confirm Action pop-up screen when the Administrators click on the Update button.
Administrators are able to select from the options provided: 1. Yes, it requires circulation. 2. No, it does not require circulation. 3. No, it's already circulated. |  |
3) When Administrators cease a record with a 'Confirmed' status.
| Previous Design - When the Administrator clicked on the Edit icon at the top right, the Register of Directors screen popped up. Administrators could only remove the alternate directorship completely by clicking on the Delete icon next to the Date of Appointment. There was no option for Administrators to select circulation status. . |  |
| Current Design - We have added a dropdown menu on the Remove from Register pop-up screen when the Administrators click on the Remove from Register button.
Administrators are able to select from the options provided: 1. Yes, it requires circulation. 2. No, it does not require circulation. 3. No, it's already circulated. |  |
Note: The available options for circulation status are as follows:
1) Yes, it requires circulation
- The appointment status will be shown as 'Pending Circulation' in the Director’s Disclosure Section 156 Current Appointments/Interests, indicating that the Director is required to circulate his/her directorship appointment.
2) No, it does not require circulation
- The appointment status will be shown as 'Not Circulable' in the Director’s Disclosure Section 156 Current Appointments/Interests, indicating that the Director is not required to circulate his/her directorship appointment
3) No, it's already circulated
- The appointment status will be shown as 'Circulated’ in the Director’s Disclosure Section 156 Current Appointments/Interest', indicating that the Director’s appointment has already been circulated.
Administrators will also be able to view the circulation status under the Director’s Disclosure Circulation Status column in the Register of Directors.
If you face any issues, please reach out to our Board.Vision Customer Success Team at support@board.vision or +65 6909 7100 and we will be happy to help.
Our hotline operating hours are from Mondays to Fridays 9:00 AM to 6:00 PM SGT (excluding public holidays).